Events with limited max workshop participants.

[JanineKall]

I want an event with a choice of 5 workshops in the morning and 5 in the afternoon. Each workshop has a maximum number of participants. This can vary per workshop. The price of the event is for the entire day.

I've tried several things:

1. One event with custom dropdown fields for morning and afternoon workshops. But.. You can't specify an automatic maximum per workshop in these.
2. Multi-seat event: You can specify the maximum number of participants per workshop, but I don't see how to make sure participants only choose one workshop in the morning and one in the afternoon.
3. Multi-booking form with two multi-seat events: one for the morning and one for the afternoon. That's the closest solution. However... in the multi-booking form, you have the 5-seat fields, but not the labels—so not the workshop names. I don't see any options anymore. What am I missing?

https://15jaar.ihbv.nl/koop-nu-je-ticket

[liedekef]

The multibooking form is completely customizable, but you have to provide the template; Which options do you use for the multibooking-shortcode and what is in your template?
Concerning your first try: which custom field did you create? EME allows for custom html attributes to be defined on your field, so for example a number-field can have a min/max

[JanineKall]

In my first try I used a vertical checkbox. I suppose a number field can control the number that is entered by the participant, but I think only #_SEATS can count the max number of places available for the workshop, which is what i want.

[JanineKall]

I edited this thread's title te be more accurate in what I want.

[JanineKall]

And... I found #_PRICEDESCRIPTION{xx}, which almost does the trick. It shows pricedescriptions of the first event, but only of the first event, repeated in the next event listed.

[liedekef]

#_PRICEDESCRIPTION works per event, so add it in your template_id=3

#_PRICEDESCRIPTION{1} #_SEATS{1}
#_PRICEDESCRIPTION{2} #_SEATS{2}
etc ...

[JanineKall]

Yes that works perfectly. But, although i specifically define event id's 6 and 8, it lists the price descriptions of event 6 two times. It shows the right EVENTNAME, though.

[liedekef]

I can't replicate that. The pricedescription is per event/price cat, and changes for each event. Check your template and resulting html, it might be some tag was not closed correctly

[JanineKall]

Yep, found it. It is working as expected now!

[JanineKall]

Can I ask one more thing? I would like to replace the 0-1 dropdown for the workshops with checkboxes. So I checked only-presence checkbox and set min places to 0. But, to my surprise, I still have a dropdown, but now with 'No' or 'Yes'. What did I do wrong?

[liedekef]

yes, I see that in the code: for multiprice events it is a dropdown, for single price it is a checkbox. I can't remember why anymore ... I would need to carefully test this

[JanineKall]

Yes, it's Payment RSVP failure return page format, sorry. I understand that payment failure is outside EME control, but I wonder why it says payment failure for only one -the first- event in the multibooking form although payment is NOT failed.

[liedekef]

That message only arrives if the payment actually failed, so I can't say more about that. Before that message shows, EME goes to Mollie to ask for the payment status, so if Mollie says it failed ... maybe you can check your Mollie payment status there? In test mode you have to tell Mollie the wanted status.
The booking approval is maybe not linked to your payment, that again depends on how you configured your events. Is booking approval on with automatic approval after payment?
And it doesn't say it for only the first event, but your "Payment RSVP failure return page format" probably has #_EVENTNAME in it or so, and EME replaces that by the first event in the booking series.

[JanineKall]

Ok, thanks. EME is set to automatically approve after payment, and in test mode I tell Mollie to set status 'payed'. So it's really weird. May I should test with Mollie in operational modus.
I looked into documentation for #_MULTIBOOKING_DETAILS_TEMPLATE{7} emails. I still want the #_MULTIBOOKING_DETAILS_TEMPLATE{7} within the email notification to only show chosen seats with price description per event. Is that possible?

Thanks dor all your help so far, donation is on its way ;-)

[liedekef]

#_MULTIBOOKING_DETAILS_TEMPLATE is repeated for each booking/event. So everything is possible. I don't know the content of your template, but you can always use [eme_if] inside your template and compare the number of seats for that booking. Normally nothing is done for 0-places, unless you have an attendance-like event ...
Maybe you should look into the "simple" alternative, in which you say min/max=1 and then nothing is shown but a checkbox next to each event. Of course if you have multi-priced events then this is too simple I guess.
The combination of multiprice/multibooking and attendance is quite complicated :-)

[JanineKall]

Well, as mentioned I have two multiseat events, one for 5 workshops in the morning and one for 5 workshops in the afternoon. It's a much used concept in the world of congresses.
It should be possible to 1. choose only one workshop in the morning; 2. choose only one workshop in the afternoon; 3. not be able to choose workshops with no seats available; 4. only pay one price for the whole day.
In email notifications I have to show the workshops people chose.
So I created two mutltiseats events like this:
#_PRICEDESCRIPTION{1} #_SEATS{1}
#_PRICEDESCRIPTION{2} #_SEATS{2}
Seats being the 5 workshops.
Using checkboxes is not possible yet, you said.

Multi booking form works, bu I need a way to mention the chosen workshops in the email notification.
I tried this in the #_MULTIBOOKING_DETAILS_TEMPLATE:
#_EVENTNAME:

[eme_if tag='#_RESPSEATS{1}' value='1'] #_PRICEDESCRIPTION{1}[/eme_if]
[eme_if tag='#_RESPSEATS{2}' value='1'] #_PRICEDESCRIPTION{2}[/eme_if]
[eme_if tag='#_RESPSEATS{3}' value='1'] #_PRICEDESCRIPTION{3}[/eme_if]
[eme_if tag='#_RESPSEATS{4}' value='1'] #_PRICEDESCRIPTION{4}[/eme_if]
[eme_if tag='#_RESPSEATS{5}' value='1'] #_PRICEDESCRIPTION{5}[/eme_if]



But it turns up blank, not even #_EVENTNAME is shown.

If there is another way to accomplish this, I would be very happy to find out, because all our congresses are like this and we'ld like to not have to check bookings every day to prevent overbooked workshops. ;-)

[liedekef]

wait ... when do you use this template? After payment? Did you read this remark:
Remark: multibooking mails are only sent for the initial booking, so if afterwards you mail people for approval or payment notifications, those are individual mails.
During payment, I try to estimate if the payment if for an event that was part of a multi-form, but I just count the number of bookings for that payment and if it is 1, I let EME believe it was for a single booking ...

But, after code examination, some checks are simply not needed. So try if this helps:
a5914a6

[JanineKall]

I use this template for the payment approval email and the booking ticket -pdf. Event is set to automatically approve after payment.
I interpreted 'so if afterwards you mail people for approval or payment notifications, those are individual mails.' to refer to manually sent emails after booking/payment, bu now I realize you mean after reservation but before payment.

I could activate registration emails again and try to use it in there, but still it would be missing in the PDF ticket so the ticket isn't of any value during the congress.

I read a5914a6 and I get what you're trying to do. Just replace the red lines by the green?

[liedekef]

yes, but I released a new version, so that change is in it.