📝 Summarize the New Documents from Google Drive and Save Summary in Google Sheet

📄 Template Description

This smart automation workflow, developed by the AI team at WeblineIndia, streamlines content management by automatically fetching the latest Google Doc from your Google Drive, summarizing its content using an AI model, and storing the summary in a Google Sheet.

It eliminates the need for manual document reading, saving time and effort while maintaining a well-organized record of summaries for easy future reference.

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✅ Workflow Steps

1. Fetch the Most Recent Document from Google Drive

• What It Does: Identifies and fetches the most recently added Google Doc file.
• How to Set It Up:
  • Use the Google Drive Node.
  • Set the action to "List Files".
  • Filter by file type .doc and sort by date (newest first).
  • Retrieve the File ID and metadata (file name, created date).

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2. Extract Content from the Document

• What It Does: Extracts the full text content from the selected Google Doc.
• How to Set It Up:
  • Use the Google Docs Node.
  • Set the operation to "Get Content".
  • Pass the File ID fetched from the previous step to extract the document's text.

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3. Summarize the Document Using an AI Model

• What It Does: Feeds the extracted content to an AI model and generates a concise summary.
• How to Set It Up:
  • Use an AI Model Node (like OpenAI's ChatGPT).
  • Provide the document text as input.
  • Use a well-crafted prompt to instruct the model to generate a meaningful summary.
  • Capture the AI-generated summary.

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4. Store the Summarized Content in Google Sheets

• What It Does: Logs the document summary and important metadata into a Google Sheet.
• How to Set It Up:
  • Use the Google Sheets Node.
  • Append a new row with:
    • Original Document Name
    • AI-generated Summary
    • Date Added (from metadata)

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📊 Outcome

✅ Automatic summarization of newly added Google Docs
✅ Easy access to concise document summaries in a Google Sheet
✅ Improved productivity and simplified document management
✅ A central repository of summaries for future reference and analysis

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🚀 Benefits

✅ Saves time on manual document reading and summarizing
✅ Organized record of all summaries with document references
✅ Enhances productivity and streamlines content management
✅ AI-driven insights from lengthy documents within seconds

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📌 Example Use Cases

• Content teams summarizing research papers or articles
• Legal teams summarizing contracts and agreements
• Marketing teams summarizing campaign reports
• Business analysts generating quick insights from reports

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🌐 About WeblineIndia

WeblineIndia specializes in delivering custom AI solutions and automation workflows that simplify business operations and enhance productivity.

Need help setting this up or building something similar? Reach out to our experts!

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